Privacy Policy — Grit Talent
Last updated: March 2026
Grit Talent Ltd. Our Data Protection contact can be reached at gianna@grit-talent.com
This privacy policy explains how we use the personal information we collect about you. We will process your personal data for the purposes of recruitment alone.
1. Legal bases for processing your data
Our primary legal basis for processing personal data is our legitimate business interests, described in more detail below. We will also rely on contract, legal obligation and consent for specific uses of data.
Contract — to carry out obligations arising from any contracts we intend to enter into or have entered into between you and us, and to provide you with information and services relevant to your career or organisation.
Legal Obligation — if we are legally required to hold information on you to fulfil our legal obligations (such as HMRC reporting).
Consent — in some circumstances, for particular uses of your data. You will be asked for your express consent where legally required, for example when collecting sensitive personal data in accordance with a client's Terms of Business.
Where consent is the lawful basis for processing, you have the right to withdraw your consent at any time.
We do not undertake automated decision making or profiling. A person will always be involved in the decision-making process.
2. Personal data
We collect personal data from the following people to allow us to undertake our business:
Prospective and placed candidates for permanent or temporary roles
Prospective and live client contacts
Supplier contacts to support our services
We collect personal information in various ways: over the phone, by email, via social media, through job applications, at events, through our website, and in connection with our interactions with clients and vendors.
If you are a candidate, we may collect:
Contact information (name, postal address, email address, telephone number)
Proof of Right to Work in the UK
Employment and education history
Information provided by references
CV, career interests, qualifications, language proficiencies and work-related skills
Date of birth and gender Information about emergency contacts
National Insurance number or other government-issued identification
Tax-related information (P45)
Compliance documentation
Following client-specific requests and only with your explicit consent, we may also collect:
Relevant disabilities and health-related information
Results of background checks
If you are a client contact, we may collect:
Contact information (name, postal address, email address, telephone number)
Information about your job function and preferred recruitment process
Correspondence between us, including contracts and Terms of Business
If you are a supplier or vendor, we may collect:
Contact information (name, postal address, email address, telephone number)
Correspondence including contracts and agreements
In addition, we may obtain information from sources such as LinkedIn and job boards. In this case, we will inform you within 30 days of collecting your data, including the source and the purpose for which we intend to use it.
We may disclose your personal data to third parties including:
Clients and prospective clients for the purpose of introducing candidates
Candidates for the purpose of arranging interviews
Business partners, suppliers and sub-contractors for the performance of any contract
Other recruitment companies or intermediaries involved in managing the supply of personnel
Third parties who perform functions on our behalf (e.g. email platforms)
Credit reference agencies and compliance partners where required
Our insurers
Analytics providers that assist in the improvement of our site
Regulatory or law enforcement agencies if required by law
We maintain administrative, technical and physical safeguards to protect your personal information against accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use.
All information you provide is stored on secure UK servers. The transmission of information via the internet is not completely secure — any transmission is at your own risk. Once received, we will use strict procedures to prevent unauthorised access.
3. Data accuracy and retention
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests. Typically this is for 1 year. We run regular data clean-up processes to remove data we no longer have a legitimate interest in maintaining.
To help ensure our data is accurate, we:
Check that we have accurate information about you prior to making an introduction
Keep in touch with you so you can let us know of any changes
We may archive part or all of your personal data, or retain it on our financial systems only, particularly following a request for suppression or deletion.
4. Your rights under GDPR
Under the GDPR, you have the following rights:
Right of access — you can request access to the information we hold about you. Submit requests to gianna@grit-talent.com. No fee will apply and we will respond within 30 days.
Right to correction — if personal information we hold is inaccurate, you can ask for it to be updated or corrected.
Right to erasure — in certain circumstances, you have the right to have your personal data deleted where there is no good reason for us to continue processing it.
Right to object — you can object to processing based on legitimate interests, or where we are processing your information for direct marketing purposes.
Right to restrict processing — you can ask us to suspend the processing of your personal information in certain circumstances.
Right to data portability — you can request the transfer of your personal information to another party in certain formats where practicable.
Right to complain — you can make a complaint to the Information Commissioner's Office (ICO) at https://ico.org.uk/concerns/
You have the right to ask us not to process your personal data for marketing purposes. You can exercise this right by unsubscribing via any link in our communications, or by contacting us at gianna@grit-talent.com
5. Website privacy & cookies
This policy covers the website at https://www.grit-talent.com, which is the property of Grit Talent Ltd.
Information we collect
Details of your visits to our website including traffic data, location data and weblog statistics
Information you provide by filling in forms on our website
Information provided when you communicate with us for any reason
Cookies
We may gather information about your general internet use by using cookies. These help us to improve our website and the service we provide to you. All browsers have the ability to decline cookies via your browser settings — please note that declining cookies may affect certain areas of our website.
Third party links
Our website may contain links to third party websites. These websites have their own privacy policies and we do not accept any responsibility or liability for those policies.
Storing your data
We will take all reasonable steps to ensure your data is treated securely and in accordance with this privacy policy. Data is stored on our secure servers and encrypted where appropriate.
6. Contact us
For any queries, comments or requests regarding this policy, or to exercise any of your rights, please contact:
📍 London, United Kingdom
We aim to respond to all privacy-related requests within 30 days.